Time management visualized: Tracking your week in Google Calendar

Have you ever looked back at your busy week and wondered where all your time actually went? Between delivering programs, traveling, meetings, organizing events, and keeping up with a full inbox, your calendar fills up fast. 

If you want a better picture of where your time is spent, you can assign color and labels to your calendar entries and track them in Time Insights. 

Note: The labels you assign to your events are visible to you and anyone with "Make change and manage sharing" and "Make changes to events" access to your calendar. 

Select color and labels

1. Right-click an existing event 
2. Click Edit labels

Or when you are creating a new event

1. Click Select event color
2. Click Edit labels

Create a Label

1. Select a color
2. Enter a name for the label 
3. Click Save

Apply labels to your schedule

Moving forward, whenever you schedule or update an event, just choose an existing label. Google will automatically group those events under your customized categories.

View your Time Insights

1. On the left, click More Insights to open the right panel
2. On the right, next to Time breakdown, you can Edit labels
3. On the right, you can hover over a label to highlight those events on your calendar

Learn more about Calendar Time Insights.

Article by Karen Matthes, Extension Learning Technologies, klm@umn.edu