Winter Carnival Day 2 - Zoom!

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It's Day 2 and we are so glad you are participating! Are you wondering if you'll be able to keep up this week? No problem there, everything will stay posted past Winter Carnival. 

Day 2: Zoom!

Level 1: Use the Zoom Desktop Client

The Zoom Desktop Client gives you the most functionality as a meeting host or participant. It is recommended you log into the Zoom Client (SSO) before you host or join meetings and webinars. The SSO (Single Sign On) option will ensure you are using your UMN Zoom account. You likely already have the Zoom Desktop Client installed on your computer and it can be found under the Windows Start menu. Here are three of my tips for using the Desktop Client:

1 - Add a pin to the Zoom Desktop Client on your Windows taskbar so it's easy to find and login! Just right-click on Zoom and choose More > Pin to taskbar


2-Find and join meetings in the Zoom Desktop Client. Instead of trying to find meeting links in your Google calendar, go to the Meetings tab in the desktop client to see a list of all your meetings. Click to join from there.
 

3-For a last minute Zoom meeting, just click New Meeting in the Desktop Client. To invite someone into your meeting, just open the Participant menu and click Invite.

 

Level 2: Zoom meeting templates

If you set up a lot of Zoom meetings, you may notice that you use the same settings again and again. You can create a meeting template with all of your custom settings and use it as a template for scheduling future meetings. Settings like automatic recording, waiting room, polling, custom registration questions and branding. You can save up to 40 meeting templates.

Note: Meeting templates do not save the meeting date, time or alternative host settings. 

How to create a template:

  1. Sign into zoom.umn.edu
  2. Click Meetings
  3. Click Schedule a Meeting
  4. Choose all of the meeting settings you want to apply to the template
  5. Click Save
  6. Scroll down to the bottom of the page and click Save as Template

How to schedule a new meeting using a template:

  1. Sign into zoom.umn.edu
  2. Click Meetings
  3. From the Meeting Templates tab at the top, find the template you want to use and click Use this template
  4. Update the meeting name, date/time, alternative host and any other settings
  5. Click Save
More information about Zoom templates.

Level 3: New or Advanced Zoom Features

Enhanced chat experience (requires Zoom Client version 5.13.0): In-meeting chat allows participants to create threaded messages, quote a message with a reply, format text, capture and send screenshots, react with emojis and delete their own messages. Hosts and co-hosts can delete any messages sent. Emoji reactions to chat messages will show up under the message and repeating reactions will have a # counter to the right of them. All of these settings can be enabled/disabled in your Zoom portal settings.
Q & A in Meetings was recently added to allow a place to keep questions from the meeting chat. It works just like the Q & A feature in Zoom Webinars. See using Q & A in meetings.

Hand gesture recognition allows participants with their camera on to physically raise their hand or give a thumbs up and it will activate a raised hand or thumbs up emoji in the meeting. This feature can be enabled/disabled by participants in the meeting (on the Reactions menu) or in their Desktop Client settings.

Customize the Waiting Room to add a logo and description, a video or an image. You can change waiting room options by changing the sort order in the participant panel, allow people in the waiting room to reply to hosts/co-hosts and move participants to the waiting room if the host/co-host are dropped from the meeting unexpectedly. Waiting room settings can be changed in your Zoom portal settings.

My favorite Zoom keyboard shortcuts:
  • Press F6 to move between Zoom popup windows (e.g. chat, participants)
  • Press Alt to always show meeting controls
  • Press Ctrl + or Ctrl - to increase/decrease the size of the chat text

Today's activities!

An extra 20 points will be given for sharing a photo with Flat IT Goldy in the ExtConnect Slack #elt-winter-carnival channel one time during the week.

1. WORDLE of the day. Do it for fun and if you want to collect 5 points for playing, copy/paste your results in the ExtConnect Slack #elt-winter-carnival channel.

2. Find the medallion. A new medallion is hidden each day. By the end of the week there will be a total of five clues and five hidden virtual medallions. Medallions may be hidden on this blog, the Core Skills website, Extension Intranet, etc. If you are stumped, you can try asking for a hint in the #elt-winter-carnival Slack channel! Earn 10 points for each medallion you find.

When you find a medallion, fill out this Google Form to let us know!

On to today's clue!

IT Goldy can’t believe it’s already Day 2

Time to find the medallion and build core skills too

It’s been almost three years since we started to Zoom

But successful web conferences don’t need to cause gloom

Find today’s medallion then join ELT

We’ll learn together what online meetings can be

When you wrap up Zoom meetings in less than an hour

Strong webinar core skills will bring you great power

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