Create a bookable appointment schedule in Google Calendar

You can create a bookable appointment schedule page to let anyone with an email address choose from a limited set of times to meet with you. Appointment schedules are useful when you want to make yourself available for office hours, Q & A sessions, conferences, check-ins and same-day meetings while protecting the rest of your schedule. The appointment schedule feature is different from the appointment slots feature that you may have used before and will eventually replace appointment slots.

With the appointment schedule, you set your available dates and times, including the ability to limit the number of appointments scheduled each day and build in buffer time between appointments. You can set it for one-time appointments or as recurring dates/times and Google will avoid schedule conflicts for any events where you have responded “yes” or “maybe”. When setting up your booking page, you can choose to meet in person, phone call, Google Meet or you can add a Zoom meeting after the appointment has been set.

How to create a bookable appointment schedule

Start by clicking Create > Appointment schedule in your Google Calendar. Enter the title, appointment duration, date/time, choose recurring or one-time appointments and many more options. For detailed information about all of the options for your appointment schedule, use this Google support resource.

Example creating an appointment schedule (49 seconds):

Example screenshot:

Sharing your bookable appointment schedule

The only way for people to view your booking appointment schedule page is by sharing the link or embedding it on a website. How appointment schedule visibility works:

• If you share your calendar with others, they can't view your booking appointment page. They need the direct link to the booking appointment page.
• Anyone with your booking appointment page link can only view the times you’re available.
• If you share your booking appointment page and not your calendar, others can’t view events on your calendar.

Tip: add the booking appointment page link to your email signature to allow people to view your appointment schedule.

Click on the appointment schedule in your calendar and click Share

Click Copy link