Collaborating with Google Team Drives

Google Team Drives has recently become available as an option for sharing files and folders. With Team Drives, documents are owned by a team instead of an individual. This means that when someone leaves the group, their files remain in the Team Drive without having to transfer ownership. Our Extension Technology team has moved to Team Drives which makes finding shared documents and folders so much easier! We also no longer need to transfer document ownership to a departmental account. We all have access to create folders and manage files within our Team Drive.
Team Drives FeaturesCan be shared to Google Groups and/or users with varying levels of accessAll members of a Team Drive see the same content Files are owned by the team, not by an individualYou can add external users to a Team Drive. The external user must have a Google account and be signed into Drive.Individual files in a Team Drive can be shared with people outside of your team Differences between My Drive and Team Drives
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The New Google Sites




Earlier this year, the New Google Sites was enabled for our University domain. They are pretty different from what we are used to, and in some cases that is a good thing!

To refresh all of our memories on why we love having Google Sites in the world:

Google Sites' strength is in its collaboration. Multiple people can be in charge of it. You can setup a site for a committee you're on, and everybody can add and maintain stuff. It is common for committee and project work. Below you'll see an example of using it for education--a great way to set it apart from the main website as a self-contained chunk of curriculum. ("Self Contained Chunk" is a very technical term!)

Here are two GREAT examples of pages made with the new Google Sites:

(the first one is just a screenshot since it's only supposed to be for Master Gardeners and you possibly aren't one of those)

Master Gardener "Flowers for Pollinators" teaching package resource site:



OMGosh. SO PRETTY!! And there are embedded google docs and presentations all over the place. It looks great.

Here's the new Google Site for Extension's big web re-design project:


You can see on both of these how you can add a little branding. I show that in the video below too.

Old Google Sites was very unique looking

Just Tell Me What's Different Already!

  • Less distinctively weird looking. More modern.
  • Looks good on mobile
  • Add anything from Google apps (Google Docs, Sheets, Slides, Forms, Charts, Videos, or Images, Calendars, Maps, and YouTube videos). All of these show a preview of the file, with the full content viewable after a visitor selects the file. The Old Google Sites did something similar but it's just nicer now.
  • You can drag content around and it snaps into place
  • You can publish just to your organization (umn.edu) or the world. The World! Mwahahaha!
  • You can customize the url (a bit)
  • If you want super granular permissioning (like picking what specific people can see specifically), it is possible in the Old Google Sites but I haven't found a way to do that in New Google Sites
  • As far as I can tell, you can't convert an Old Google Site to a New Google Site.

In which I demo making a site in less than 5 minutes



Comments

  1. I really want to like the new Google sites, but I can't figure out if there's a way to edit the HTML!

    ReplyDelete
  2. University Relations also has provided branding specifically for Google Sites--includes Extension logo. https://university-relations.umn.edu/resources/google-sites

    ReplyDelete
    Replies
    1. Thank you for that link Maggie! I added it to the article!

      Delete

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