Collaborating with Google Team Drives

Google Team Drives has recently become available as an option for sharing files and folders. With Team Drives, documents are owned by a team instead of an individual. This means that when someone leaves the group, their files remain in the Team Drive without having to transfer ownership. Our Extension Technology team has moved to Team Drives which makes finding shared documents and folders so much easier! We also no longer need to transfer document ownership to a departmental account. We all have access to create folders and manage files within our Team Drive.
Team Drives FeaturesCan be shared to Google Groups and/or users with varying levels of accessAll members of a Team Drive see the same content Files are owned by the team, not by an individualYou can add external users to a Team Drive. The external user must have a Google account and be signed into Drive.Individual files in a Team Drive can be shared with people outside of your team Differences between My Drive and Team Drives
Te…

What's new in Z?



The University’s z.umn.edu URL-shortening service recently added some great new features that you should know about! Back in March 2016, our article How to Shorten a Link (URL) and Track It described what z.umn.edu is and why you would use it. Today I want to highlight what is new in Z and share a short video that shows you how to use the new features.

Transfer Ownership

You now have the ability to transfer ownership of your links to someone else. This feature is great if you are leaving your position or if you no longer need to manage the z-link for a project, event, document, survey, website, etc.
  1. Under My Z-Links, select one or more URLs
  2. Click Give to a different user
  3. Enter the name or Internet ID of the person you want to transfer to
NOTE: The person you are transferring to must accept it. You can revoke access until they accept.

Organize and Share Collections

You can group your URLs into collections to organize them (e.g. projects, events, documents). Collections can be shared with other users to edit, view stats and add URL’s.

Create a collection:
  1. Under My Collections, click Add New Collection
  2. Enter a name and description and click Create Collection
Share a collection:
  1. Under My Collections, click the under the actions column and select Members
  2. Enter a name or Internet ID and click Add member
Transfer a URL to a collection:
  1. Under My Z-Links, find the URL you want to transfer
  2. Under the Collections column drop-down, select a collection

Departmental Accounts

You can use a departmental account to log into z.umn.edu to create and manage URLs. You can also share collections with departmental accounts.

Tweet

As soon as you create a URL, you can click the Tweet button to quickly share the URL via Twitter.

QR Code

A custom QR code is automatically created with any new z-link. When you create a new URL, you can click the QR Code button to download a QR image to your computer. 
Existing links:
  1. Click the under the actions column
  2. Select Share and QR code
  3. The QR code image is downloaded to your computer

Stats

You can still view statistics about your URLs by clicking the under the actions column and selecting stats. The page layout has changed a bit and they’ve added a place to manage the collection for your link, and buttons to tweet and create a QR code.





























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