Collaborating with Google Team Drives

Google Team Drives has recently become available as an option for sharing files and folders. With Team Drives, documents are owned by a team instead of an individual. This means that when someone leaves the group, their files remain in the Team Drive without having to transfer ownership. Our Extension Technology team has moved to Team Drives which makes finding shared documents and folders so much easier! We also no longer need to transfer document ownership to a departmental account. We all have access to create folders and manage files within our Team Drive.
Team Drives FeaturesCan be shared to Google Groups and/or users with varying levels of accessAll members of a Team Drive see the same content Files are owned by the team, not by an individualYou can add external users to a Team Drive. The external user must have a Google account and be signed into Drive.Individual files in a Team Drive can be shared with people outside of your team Differences between My Drive and Team Drives

Multimodal Learning with Moodle books, glossary, and embedded YouTube videos

When creating a brand new learning experience there is a lot to consider. Who is your audience? What is their comfort level with online learning? What types of teaching content will be most useful to them? Who are the content experts? What are your resources? Who will help create, review, and finalize teaching content like videos, text, images, and more? There was a lot to consider during the development of the Aquatic Invasive Species (AIS) Detector Core Course, and the team worked very thoughtfully through it all.

Diversifying content delivery

The program team planned to utilize web-based, classroom, and field teaching methods for a flipped classroom approach. For sustainability and scalability, the team decided the online portion of the instruction needed to be designed to be self-paced and not require intervention from an instructor. Still, they wanted to provide a framework that would support a variety of learners. So we took a multimodal approach, delivering the same content through a variety of methods.


Narrated presentations are embedded in Moodle pages to teach the content through videos hosted on YouTube, which allows for the use of captions, and various playback speeds. This is a pretty traditional approach. But the team didn’t want to stop there. Due to the complexity of the subject matter, we also tried Moodle’s book and glossary resources. 

Interactive online books

The books, which can be printed, utilized the scripts and images from the videos. Important terms were defined in the glossary, and automatically hyperlinked when found elsewhere in the course, such as in the books. 


We also had the opportunity to assist with videos being created for in-person training sessions. Our video kit, which is loanable for any Extension project, was utilized for the filming AND editing. The mini iPad’s iMovie app made it possible to create a great picture-in-picture mock phone call example to illustrate how AIS Detectors should and shouldn’t respond to press inquiries!

This project was selected through the Extension e-Learning Proposal Process. We work with Extension Educators, Program Staff, and Faculty who offer training or education, like the Turf and Ground Field Day, Equine Demonstrations, the Local Foods College, the Serve it Up Safely Course, and the Master Gardener Core Course. They are ready to expand their reach, make education more accessible, and/or collaborate with colleagues and community members at a distance. If this is you and you’re ready for help, contact us for a consultation or propose a project!


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