Access your Drive files with Google File Stream

With Google Drive File Stream, you can access all all of your Google My Drive and Team Drive files directly from your computer without having to open a browser. You can also select files to make available for offline use for when you don’t have an internet connection.

When you install Drive File Stream on your computer, it creates a drive in Windows Explorer named Google Drive File Stream. All of your My Drive and Team Drive files will appear there. You can transfer files between your computer and Drive or browse and organize your Drive files right in Windows Explorer.

The File Stream app also allows you to open files directly within applications like Microsoft Word. When you click File > Open, just browse to the Google File Stream Drive to locate your file.

If you used the old Google Drive Desktop App, you may have received a notification that it would no longer work after May 12, 2018. Google File Stream is a recommended replacement for the Google Drive Desktop App. Another option …

Google Tips: Setting default email links, undo send, multiple profiles and more

How to set Gmail as your default email in Chrome

When you click on an email link does it open in Gmail? If not, you can set Gmail as the default. Since this is a browser setting, detailed instructions for Chrome are below:

1. Open Gmail in Chrome and click the Protocol Handler icon in your address bar. If you don’t see the Protocol Handler Icon, go to step 3.

Protocol Handler Icon

2. When prompted to Allow to open all email links?, select Allow and click Done. Then you're done! Skip steps 3-5.

3. If you were unable to see the Protocol Handler icon click the Chrome menu icon in the top right corner of your browser, and choose Settings.

4. Click the Show Advanced Settings link at the bottom of the screen. Then click the Content Settings button under the Privacy header.

5. In the pop-up window, scroll down to the Handlers section and click the Manage Handlers button. Then select from the mailto dropdown, click Done and you're done!

Tip: You can also make Google calendar your default calendar in Chrome. Open Calendar in Chrome and follow the same instructions.

Undo send feature in Gmail

Google added an undo send feature this summer but it is not enabled by default (unless you had it activated through Google Labs). How it works: if you make a typo or regret sending a message, you can take back a message you just sent (up to 30 seconds).

To enable Undo Send:

  1. In Gmail, click the gear in the top right
  2. Select Settings
  3. Scroll down to “Undo Send” and click Enable
  4. Set the cancellation period (the amount of time you have to decide if you want to unsend an email)
  5. Click Save Changes at the bottom of the page

Undo sending a message

After you click Send, a link to Undo or View message appears near the top of your screen

If you don’t select “Undo” within the time limit, your message will be sent. “Undo send” may not work if you experience connection issues.

Sign in to multiple Google accounts at once

If you have more than one Google Account, you can use multiple sign-in to switch between accounts without having to sign out and back in again or use the incognito feature. For example, if you have a departmental Google account or a personal Google account, you can easily switch between your work account and your other accounts within the same browser (like Chrome or Firefox) using multiple sign-in.

Add your Google Accounts

  1. Sign in to Google
  2. Click your profile photo or email address at the top-right corner of the page.
  3. Click Add account from the drop-down menu.
  4. Enter the username and password for another account you want to access, and click Sign in.

Switch between accounts

1. Click your profile photo or email address at the top right of the page
2. Choose the account you’d like to sign in to

View your schedule from your Gmail Inbox

See upcoming events, locations and details from your Google Calendar right in your Gmail inbox!
  1. In Gmail, click the gear in the top right
  2. Select the Labs tab
  3. Scroll to the Google Calendar gadget lab and click Enable
  4. At the bottom, click Save Changes
  5. Click at the bottom of your Inbox list of labels (on the left)

Note: if the displayed calendar is not the right calendar, click Options > Edit visible calendar and choose the calendar you want to see.

If you have Google tips you'd like to share, leave them in a comment! 



  1. What a great post Karen!! I learned something new about clicking that handler icon in the address bar!

  2. I have never been able to sign in to more than one Gmail account in Firefox once I've logged in to my University-managed account. You will have to come by with your magic wand sometime :p

    1. I should have mentioned that I only tested it in Chrome but it's "supposed" to work in Firefox too! Not sure my magic wand can make it work in Firefox but I will give it a try on my computer and follow up with the results!


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