Access your Drive files with Google File Stream

With Google Drive File Stream, you can access all all of your Google My Drive and Team Drive files directly from your computer without having to open a browser. You can also select files to make available for offline use for when you don’t have an internet connection.

When you install Drive File Stream on your computer, it creates a drive in Windows Explorer named Google Drive File Stream. All of your My Drive and Team Drive files will appear there. You can transfer files between your computer and Drive or browse and organize your Drive files right in Windows Explorer.

The File Stream app also allows you to open files directly within applications like Microsoft Word. When you click File > Open, just browse to the Google File Stream Drive to locate your file.

If you used the old Google Drive Desktop App, you may have received a notification that it would no longer work after May 12, 2018. Google File Stream is a recommended replacement for the Google Drive Desktop App. Another option …

WebEx: Polling, Checklists and a Center Comparison

Polling is a great way to engage attendees during a WebEx session. You can create, edit, and save a poll using the Polling panel within a WebEx session. I think it's best to set them up ahead of time, save the files (.atp) to your computer and load them up before or during your meeting.

A great way to set up your polls ahead of time is to download the WebEx Poll Questionnaire Editor. This will save you time and you don’t have to join a WebEx meeting to set up your polls. The editor is available to download from under the Training Center tab. In the left navigation, select Support > Downloads.

WebEx has a nice quick guide on creating polls – worth paying attention to. One thing I learned from this guide is the ability to see which attendees have/have not yet responded to a poll when you've opened your poll. I found this under the Administering a Poll > monitor attendees' progress section.

Checklists for your Webinars

When one webinar checklist isn’t enough, here are two checklists that can help you in planning and running your webinar. The bigger the webinar, the more planning it takes. These checklists will work for most webinars:
  1. WebEx has a planning worksheet for Meeting Center that lists the Meeting Center tools and provides space for you to make some notes.
  2. I started a WebEx Webinar Checklist to include tasks that can sometimes be forgotten (e.g. recording the webinar). This checklist is open for additions/edits and feedback so please add your comments to the document! 

What’s the difference between Meeting Center, Training Center or Event Center?

Since January, we’ve been offering training and demos using Meeting Center. One question we get is people wondering what the differences are between Meeting Center, Training Center or Event Center? What I’ve found is that if you learn Meeting Center, you can easily learn to use Training Center and Event Center. While each Center has its own unique features and default settings, they all have the same basic functions. To name just a few, how you use chat, share files and record your webinar is the same in each of the Centers. 

So what is different? Start by reviewing the tools matrix comparison (by features). It does not include every last feature but it provides a good overview. Here I will highlight some notable differences between each Center.

Meeting Center: use this for webinars that are collaborative and interactive. Attendees by default are encouraged to activate their camera/mic, they have the ability to see all attendees, everyone can use the Share menu and the default chat is set to “everyone”. Anyone here can be the presenter!

Training Center: use this for webinars when you want additional engagement such as immediate attendee feedback - right in the Participant Panel using emoticons or a quick reply yes or no to a question. Training center allows you to put participants into breakout rooms for small group discussion. By default, attendees can see all other attendee names but they do not have rights to chat with other attendees. Attendees also can't share content unless the presenter allows it. Training Center can be collaborative and interactive but by default provides a more controlled environment for presenters.

Event Center: use this for webinars that are larger in size and less collaborative. Attendees can use the chat, threaded Q & A and answer polls. By default, attendees cannot see other attendee names, they cannot broadcast their audio/video and they do not have rights to share content. Event Center is great for one or more presenters broadcasting to many.

Keep in mind that all attendee privileges can be granted in any of these centers. Each Center can be customized to meet your needs. 

Share your WebEx Tips

If you have discovered any useful WebEx tips that you'd like to share, please comment on this post!! Also, if you have any specific questions about WebEx, please ask them here!


Post a Comment