BoardsTrello consists of project Boards that can feature cards organized by different lists. When you open a Board you’ll see a blank canvas.
One of the things I like best about Trello is its simple User Interface and User Experience. Trello does not bombard you with too many options and all you have to do is click around to create lists and cards.
Each board has an unlimited number of lists. In each list, you can create cards. Finally, in each card, you have the ability to add details, which includes:
- Description – Explains what the card is about; can be as long or short as you need
- Members – Add specific people to the card and they will be alerted of any changes
- Labels – Can be customized per project
- Checklist – Allows you to add to-do items and check them off
- Due dates – Enforces a date to finish the steps on the card
- Attachments – Can add attachments, such as screenshots or documents, to the card for better explanations
- Comments – Members can communicate through comments
- Activity – Documents all the activity that happens within the card, keeping everyone on the same page
ActionsThere are five action buttons on each card.
- Move – allows you to move the card to a different board, different list, or a different position on the list
- Copy – allows you to copy the entire card, or specific pieces of the card to create a new card
- Subscribe – allows you to get updates on the card changes
- Archive – once everything on the card is completed, you can archive it
- Share – You can share a link to the card, print it, or email it to someone
User InterfaceLike I mentioned earlier, the user experience is one of my favorite features of Trello. Most of the actions require only your mouse or the Enter key on the keyboard. When creating new lists or cards, start typing in one, hit Enter when done, and you can start a new one. You’re able to click and drag the cards from list to list. You can do the same when reordering checklist items. Opening and closing cards requires a quick click on or off the selected item.
If you want to quickly edit a card, hover over it until the pen icon appears, click on it.
The background greys out allowing you to make and save a couple quick changes. You can’t do everything here, but it’s a helpful addition.
Describing Trello’s UI is not nearly as fun as actually trying it, so I would encourage you to check it out on your own!
Board Menu and NotificationsBack out at the board view, you’ll find a menu on the right side. This is where you can:
- Add members – include people you want to collaborate with
- Change Background - Change the color of the board background, which is only for your view
- Filter cards – you have several options for filtering. The one I find most helpful is filtering the cards assigned to me
- Power-Ups – Gives you options to integrate other apps with Trello
- Stickers – Are similar to emojis – fun, but without much added benefit for team collaboration
- More – Options for settings, labels, see archived items, sharing, and closing the board
- Activity – shows all the activity that happened on the board from every member
Different BoardsFinally, on the left side of the screen is a button that says “Boards.” This is where you can flip between different project and personal boards, create new boards, and see old ones.
I’ve been using Trello for a couple years now and love it. If you’re looking for a better way to collaborate with a team give Trello a try.