Google File Expiration Dates

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Did you know that you can set an expiration date to your shared Google files and folders? This feature is great when your team is working on a project and you need to give people an access which expires automatically after a specific date, or when you share files with external partners.

The expiration dates can be set for users with Comment or View access only. Expiration dates can not be set for users with Edit access or for file owners. Setting an expiration date will automatically change the user access to Can Comment.

How to set an expiration date?

  1. Right-click on a file or folder, click Share and enter the email address of the person you want to share the file with.
  2. Click Advanced
  3. Click Send to send invitation to the person
  4. After the file or folder is shared, click the clock icon and set an expiration date under Access expires. Use a preset or custom date.
  5. Click Save changes
If the person tries to access a file after expiration, they will be denied access.

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Demo: set expiration date to Google files

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